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198 lines
12 KiB
Markdown
198 lines
12 KiB
Markdown
# Privacy policy
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[🌎 Google Translate](https://translate.google.com/translate?hl=&sl=en&u=https%3A%2F%2Fgithub.com%2FM66B%2FFairEmail%2Fblob%2Fmaster%2FPRIVACY.md)
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<br />
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First of all, FairEmail's main goal is to help you protect your privacy.
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What follows is a complete overview of all the data that **can be** sent to the internet,
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which in the end is always your choice and therefore optional (except of course connecting to the email server).
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Except for error reports (disabled by default), the app does not send any data to the developer.
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## Overview
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FairEmail **does not** send account information and message data elsewhere than to your email provider.
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FairEmail **does not** allow other apps access to message data without your approval.
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FairEmail **does not** require unnecessary permissions.
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For more information on permissions, see [this FAQ](https://github.com/M66B/FairEmail/blob/master/FAQ.md#user-content-faq1).
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FairEmail **does** follow the recommendations of [this EFF article](https://www.eff.org/deeplinks/2019/01/stop-tracking-my-emails).
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FairEmail is 100 % **open source**, see [the license](https://github.com/M66B/FairEmail/blob/master/LICENSE).
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Error reporting via Bugsnag **is opt-in**, see [here](https://github.com/M66B/FairEmail/blob/master/FAQ.md#user-content-faq104) for more information.
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FairEmail **adheres** to the [Google API Services User Data Policy](https://developers.google.com/terms/api-services-user-data-policy#additional_requirements_for_specific_api_scopes),
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including the Limited Use requirements. Google API Services are used only to authenticate Gmail accounts through OAuth.
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FairEmail **can use** these services if they are explicitly enabled (off by default) or are explicitly used by you:
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* [ipinfo.io](https://ipinfo.io/) – [Privacy policy](https://ipinfo.io/privacy-policy)
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* [Spamhaus](https://www.spamhaus.org/) – [Privacy policy](https://www.spamhaus.org/organization/privacy/)
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* [Spamcop](https://www.spamcop.net/) – [Privacy policy](https://www.spamcop.net/fom-serve/cache/168.html)
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* [Barracuda](https://www.barracudacentral.org/rbl/how-to-use) – [Privacy policy](https://www.barracuda.com/company/legal/trust-center/data-privacy/privacy-policy)
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* [Thunderbird autoconfiguration](https://wiki.mozilla.org/Thunderbird:Autoconfiguration) – [Privacy policy](https://www.mozilla.org/privacy/)
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* [DeepL](https://www.deepl.com/) – [Privacy policy](https://www.deepl.com/privacy/)
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* [LanguageTool](https://languagetool.org/) – [Privacy policy](https://languagetool.org/legal/privacy)
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* [VirusTotal](https://www.virustotal.com/) – [Privacy policy](https://support.virustotal.com/hc/en-us/articles/115002168385-Privacy-Policy)
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* [OpenAI](https://openai.com/) (GitHub version only) – [Privacy policy](https://openai.com/policies/privacy-policy)
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* [Gravatar](https://gravatar.com/) (GitHub version only) – [Privacy policy](https://automattic.com/privacy/)
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* [Libravatar](https://www.libravatar.org/) (GitHub version only) – [Privacy policy](https://www.libravatar.org/privacy/)
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* [GitHub](https://github.com/) (GitHub version only) – [Privacy policy](https://docs.github.com/en/site-policy/privacy-policies/github-privacy-statement)
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FairEmail **can access** the websites at the domain names of email addresses (username@domain.name)
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if [Brand Indicators for Message Identification](https://en.wikipedia.org/wiki/Brand_Indicators_for_Message_Identification) (BIMI)
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or [favicons](https://en.wikipedia.org/wiki/Favicon)
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were explicitly enabled (off by default).
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FairEmail **will access** the website at the link address if you tap the *Fetch title* button in the insert link dialog (from version 1.1905).
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FairEmail obviously **will access** the configured email servers.
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FairEmail **is** [GDPR compliant](https://gdpr.eu/).
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<br />
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## Summary of shared data
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This table provides a complete overview of all shared data and the conditions under which data will be shared:
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| Service/function | Data sent | When the data will be sent |
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| ------------------ | ------------------------------------------------------------------ | --------------------------------------------------------------------------- |
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| Mozilla autoconfig | Domain name of email address of email accounts | Upon configuring an email account with the quick setup wizard |
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| Email server | Login credentials (email address/password), messages sent | Upon configuring and using an account or identity and upon sending messages |
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| ipinfo.io | IP (network) address of domain names of links or email addresses | Upon pressing a button in the link confirmation dialog |
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| Spamhaus | IP (network) address of domain names of links or email addresses | If spam blocklists are enabled, upon receiving a message |
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| Spamcop | IP (network) address of domain names of links or email addresses | If spam blocklists are enabled, upon receiving a message |
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| Barracuda | IP (network) address of domain names of links or email addresses | If spam blocklists are enabled, upon receiving a message |
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| DeepL | Received or entered message text and target language code | If translating is enabled, upon pressing a translate button |
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| LanguageTool | Entered message texts | If LanguageTools is enabled, upon long pressing the save draft button |
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| VirusTotal | [SHA-256 hash](https://en.wikipedia.org/wiki/SHA-2) of attachments | If VirusTotal is enabled, upon long pressing a scan button (*) |
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| VirusTotal | Attached file contents | If VirusTotal is enabled, upon long pressing an upload button (*) |
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| OpenAI | Received and entered message texts | Upen pressing a button in a navigation bar (*) |
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| Gravatar | [MD5 hash](https://en.wikipedia.org/wiki/MD5) of email addresses | If Gravatars are enabled, upon receiving a message (*) |
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| Libravatar | [MD5 hash](https://en.wikipedia.org/wiki/MD5) of email addresses | If Libravatars are enabled, upon receiving a message (*) |
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| GitHub | None, but see the remarks below | Upon downloading Disconnect's Tracker Protection lists |
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| | | Upon checking for updates (*) |
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| BIMI | Domain name of email addresses | If BIMI is enabled, upon receiving a message (*) |
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| Favicons | Domain name of email addresses | If favicons are enabled, upon receiving a message (*) |
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| Link title | Link address | Upon pressing a download button in the insert link dialog |
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| Bugsnag | Information about warnings and errors | If error reporting is enabled, upon detecting an abnormal situation |
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(*) Only available in the GitHub version of the app
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All data is sent to improve the user experience in some way,
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like to simplify account setup, identify spam and malicious messages, display message and sender information, find bugs and errors, etc.
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Note that any internet connection reveals your current [network address](https://en.wikipedia.org/wiki/Network_address).
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Also, when downloading content, like images and files, the [browser's user agent string](https://en.wikipedia.org/wiki/User_agent) will be sent.
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There is a privacy option to minimize the information being sent, but please be aware that this can result in problems in some cases.
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<br />
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## Definitions of terms
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This section defines some terms and words.
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Knowing those terms will help you understand the following sections.
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* *Data subject* – the user of the app
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* *Personal data* – any data the data subject could be identified with
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* *Data controller* – the person / entity providing the app
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* *Data processor* – the person / entity providing the app
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* *Sub-processor* – a third party processing data
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* *Data protection officer* – the person responsible for any privacy related enquiries
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<br>
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## Contact details
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Please feel free to contact me if you have any concerns:
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```
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FairCode BV
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Represented by the managing director Marcel Bokhorst
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Van Doesburg-Erf 194
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3315 RG Dordrecht
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the Netherlands
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marcel+privacy@faircode.eu
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```
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FairCode BV is the data controller.
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Its data protection officer is Marcel Bokhorst, reachable via the aforementioned address.
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For any legal issues, the place of jurisdiction is Dordrecht, the Netherlands.
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<br>
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## A. General information on data processing
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### I. Scope of personal data processing
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This privacy policy / data protection declaration applies to the Android app FairEmail.
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The data processor only processes personal data insofar as absolutely required for providing a functioning email client as well as the explicitly requested services.
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Users' personal data is usually only processed if required for fulfilling contractual or legal obligations or with the user's consent.
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### II Purpose of data processing
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The purpose of any data processed is to provide you with the service requested.
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The app by default exclusively processes data that is necessary for the proper functioning of the app and its intended purpose of being an email client.
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### III. Data storage and data deletion
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By default, all data (both personal and non-personal) remains on the data subject's Android device for as long as not explicitly sent or shared by the data subject.
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The data stored on the data subject's device can be deleted by the data subject at any time.
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### IV. Sub-processors
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The services of all sub-processors are disabled by default.
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The data subject's data is sent to and processed by sub-processors if and only if explicitly enabled or requested by the data subject.
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The sub-processors are:
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* [Bugsnag](https://www.bugsnag.com/) – [Privacy policy](https://docs.bugsnag.com/legal/privacy-policy/)
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### V. Permissions
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The app only requests permissions that are necessary for the expected behavior of an email app.
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For more information on permissions, see [this FAQ](https://github.com/M66B/FairEmail/blob/master/FAQ.md#user-content-faq1).
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### VI. Logging
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The app does not send any log entries to the data processor by default.
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The error reporting system utilizes Bugsnag and is disabled by default.
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See [this FAQ](https://github.com/M66B/FairEmail/blob/master/FAQ.md#user-content-faq104) for more information.
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### VII. Legal basis
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FairEmail is fully [GDPR compliant](https://gdpr.eu/). The legal basis for any data processing is Art. 6 (1) a - c GDPR.
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<br>
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## B. Support requests
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### I. Description and scope of data processing
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The data subject may contact the data processor to request support through channels offered by the data processor.
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When the data subject contacts the data processor, any provided personal data is stored by the data controller.
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### II. Purpose of data processing
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The personal data is exclusively processed for finding a specific solution to support queries whilst recording and/or processing them.
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It is essential in this respect for the data controller to be able to contact the person requesting support.
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### III. Sub-processors
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The data processor utilizes the services of the following sub-processors in order to process support requests:
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* Google LLC, if support request sent via email – [Privacy policy](https://policies.google.com/privacy?hl=en)
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* Amazon Web Services EMEA SARL, if support request sent via the contact form – [Privacy policy](https://aws.amazon.com/privacy/)
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### IV. Legal basis
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Any support requests are sent voluntarily by the data subject, including any personal data that might be attached.
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As such, the explicit consent as outlined in Art. 6 (1) a GDPR forms the legal basis for processing.
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Copyright © 2018-2022 Marcel Bokhorst.
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